Top Ten Tips for submitting Trouble-Free Electronic Files

1. Be cautious when using style attributes (italics, bold, etc.) on fonts. If you want a font to be bold or italic, choose the bold/italic version of that font directly from the font list. All fonts used to build the document, including those used in graphics, should be submitted along with the application files. For PostScript and PDF files, all fonts used should be embedded in the PostScript or PDF file.

2. The document page size should be the same dimension as the trim size of your book. Insert blank pages where they would appear in the finished book to keep all ODD numbered pages as right-handed pages and EVEN numbered pages as left-handed pages in the book. It's best to leave at least a half-inch (.5") minimum of white space from your text to the finished size of the book to give it a professional look. Three hole drilling and coiling may require more space in gutter area, contact your Sales representative.

3. When graphics are being used, send separate graphic files along with the application files. When working with 4-color images, convert all graphics to CMYK rather than LAB, RGB, or other color formats.

4. Line art should be scanned at 600 dpi (minimum) and halftones (photographs) at 300 dpi. If the image is going to be resized in the page layout program, the scanning resolution should be set so that once the resizing is done, the resolution is still 300 or 600 depending on the type of image.

5. Bleeds should extend past the edge of the page a minimum of .125”. For Saddlebound books .25” bleed is preferred.

6. Type on bleeding tabs should be a minimum of .187” from the edge of the page.

7. For composite text, send PostScript or PDF files or application files with all supporting graphics and fonts. For covers and dust jackets, send application files on all supporting graphics and fonts, so that we may modify the spine, etc., or contact your Sales representative to get the spine size and/or cover layout. PostScript or PDF files can then be provided. Sentinel prefers PDF files in most cases for text, covers, and dust jackets. If they are setup to the correct specifications, PDF files can be more cost effective for the customer. * Remember to always proof your PDF document to make sure it still matches your native document after conversion.

8. When creating PostScript or PDF files from Pagemaker, QuarkXpress, Microsoft Word, Publisher and Excel, you need to use a device independent of PostScript Printer Driver (PPD). Sentinel will supply this to you electronically. Please check with your Sentinel representative. Adobe applications can export or save directly to PDF, so the PPD is not needed for them. Sentinel can provide instructions for the recommended export settings. * Remember to always proof your PDF document to make sure it still matches your native document after conversion.

9. Send a complete set of final lasers of the files you are providing, including any blank pages in the finished copy.

10. The best page layout programs using the Mac or PC platform are InDesign and QuarkXPress. The most common types of media we support are CDs, DVDs and USB Drives. You can also use our You Send It Dropbox (2GB max) or upload to our FTP site.